Operations/ Office Coordinator

Fast + Epp

The Company

Fast + Epp is an internationally recognized structural engineering firm with a team that prioritizes creativity and simplicity. We work with all materials but are well known for our mass timber and timber-hybrid projects. We love working on architecturally expressive structures, on every scale from single-family homes to large institutional buildings. We enjoy work with a high premium on structural expression. We strive to improve people’s lives through practical, holistic structural design.

Description

We are searching for a personable, professional, and team-oriented Operations Coordinator to work at our beautiful Vancouver office located in Cambie Village. As a member of the Operations team, you’ll handle day-to-day business operations activities to ensure all departments have the operational and administrative support they need to run smoothly.  You are an ideal candidate if you have excellent communication and customer service skills; and thrive in a role where no day is the same.

This role is Monday to Friday, 8:30 AM – 5:00 PM in our Vancouver office.

Responsibilities

  • We are searching for a personable, professional, and team-oriented Coordinator to work at our beautiful Vancouver office located in Cambie Village. As a member of the Operations team, you’ll handle day-to-day business operations activities to ensure all departments have the operational and administrative support they need to run smoothly.

    You’re an ideal candidate if you thrive in a role with lots of variety and have excellent communication skills!

    Responsibilities

  • Coordinate company quarterly meetings, company workshops and company events
  • Update and maintain operations and administrative related documents
  • Oversee memberships, designation renewals, permits to practice and subscriptions
  • Format Engineering documents, Fee Letters, reviews, Letters of Assurances, Independent Reviews, Liability Insurance and Specifications
  • Initiate and manage document archiving and retrieval
  • Assist with writing and developing processes and procedures
  • Develop office floor plans, coordinate desk moves, and maintain office seating plans
  • Assist Operations Manager with providing operations support across all locations and Operations team workload planning
  • Assist Operations Manager with facility management including tenant inquiries and concerns, and vendor onsite visit coordination for maintenance and servicing
  • Plan, coordinate and communicate tasks for maintenance person
  • Source and procure furnishings across offices ensuring alignment with Fast + Epp brand
  • Ensure furniture and appliances are in working order; scheduling maintenance as needed
  • Backup support for Operations Manager
  • Provide coverage for admin assistants when required
  • Required Knowledge and Skills
  • Minimum 1 year of experience working in an operations, facilities or administrative role
  • Personable, professional and team oriented; enjoys meeting and connecting with people
  • Builds relationships through trust, exceptional communication and accountability
  • Resourceful and proactive when issues arise
  • Prioritizes multiple competing tasks and adapts quickly
  • Exceptional organizational and time management skills
  • Proficient in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)
  • Experience running Microsoft Teams Live Events is an asset

Why Work For Us?

  • Work for an industry leader; contribute to exciting and challenging projects!
  • We are committed to your professional development, with offered tuition assistance
  • Flexible working hours with the ability to utilize “Flex Time” for additional paid time off.
  • Annual company profitability and discretionary bonuses
  • Office closure between Christmas and New Years Day.
  • A positive working atmosphere
  • Social events and activities – we like to have fun too!
  • Customized to your liking extended health plan, Dental coverage, a health care spending account and RRSP matching
  • Located in a very transit friendly location, complete with a generous Transit subsidy

 

If you feel like you are as good fit for this position please apply with your resume to https://fastepp.applytojob.com/apply/UiGNtcDY6B/Office-Coordinator

Only shortlisted applicants will be contacted for this role.